OFFICE MANAGER – FULL TIME, PART TIME

First Healthcare Consultants is seeking motivated and detail-oriented individuals to join our team as Office Managers. We are hiring for both full-time and part-time positions to support our administrative operations and ensure the seamless functioning of our office environment.

Job Responsibilities:

• Administrative Oversight: Manage daily office operations, including scheduling, coordinating meetings, and overseeing general administrative tasks to ensure efficient workflow.
• Team Coordination: Supervise office staff, assign responsibilities, and monitor performance to maintain high levels of productivity and professionalism.
• Record Management: Maintain accurate records, including employee schedules, office supplies, and client information, while ensuring compliance with company policies and regulations.
• Customer and Client Support: Serve as the primary point of contact for clients, vendors, and staff, addressing inquiries, resolving issues, and providing exceptional service.
• Inventory and Supplies: Monitor office supply levels, place orders as needed, and ensure all resources are available to support daily operations.
• Budget and Expense Tracking: Assist in managing office budgets, track expenses, and prepare financial reports for management review.
• Compliance and Safety: Ensure the office complies with health and safety regulations and company standards, maintaining a secure and organized workspace.
• Technology Support: Oversee office technology systems, including troubleshooting basic IT issues and coordinating with tech support when necessary.
• Project Management: Organize and execute special projects, ensuring timely completion and adherence to company goals.

Essential Skills & Qualifications:

• Proven experience as an office manager or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
• Ability to handle confidential information with discretion.
• Leadership and team management skills to foster a collaborative work environment.
• Problem-solving skills and attention to detail.

Requirements:

• Proficiency in reading, writing, and communicating in English, with a strong understanding of safety regulations.
• Ability to use, or learn to use, required tools and equipment.
• Adherence to all safety protocols.
• Must meet company performance standards.
• Participation in company orientation and training is required.
• Ability to follow instructions and work assigned schedules, including required overtime.

Job Types: Full-time, Part-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 10-hour shift
• 4-hour shift
• 8-hour shift
• Weekends as needed

Work Location: In person

About our Line of Business